Document management (DM) refers to the management and organisation of electronic documents. It is supported by a software called a DMS (document management system). DM is an important step towards digitalisation and can simplify daily work processes immensely.
Advantages:
- Lower error ratio
- Time saving
- Centralised data storage
- Lower paper, printing and postage costs
- Faster business processes
- Up-to-date and permanent access to documents
DMS in logistics
Logistics service providers have a particularly high administrative workload due to numerous documents relating to freight, invoices, delivery notes, fuel documents or waybills. A document management system (DMS) usually pays for itself quickly. Accelerated filing and search processes relieve employees and labour costs are reduced, and in the best case motivation increases. In a DMS integrated into a transport management system, for example, paper documents can be digitised and stored by scanning. In addition, documents are generated as PDF files and sent by e-mail instead of being printed and sent by post.
DM also plays an important part in the TMS CarLo and all add-ons of the product family. All freight documents and invoices can be created and managed digitally. They can be customised, printed, sent via e-mail or transferred via interface. Text recognition via OCR scanning and many more functions are also possible.
