A B C D E F G H I J L M N O P R S T U Z

Document Management

Document management (DM) refers to the management and organisation of electronic documents. It is supported by a software called a DMS (document management system). DM is an important step towards digitalisation and can simplify daily work processes immensely.

Advantages:

  • Lower error ratio
  • Time saving
  • Centralised data storage
  • Lower paper, printing and postage costs
  • Faster business processes
  • Up-to-date and permanent access to documents

DMS in logistics

Logistics service providers have a particularly high administrative workload due to numerous documents relating to freight, invoices, delivery notes, fuel documents or waybills. A document management system (DMS) usually pays for itself quickly. Accelerated filing and search processes relieve employees and labour costs are reduced, and in the best case motivation increases. In a DMS integrated into a transport management system, for example, paper documents can be digitised and stored by scanning. In addition, documents are generated as PDF files and sent by e-mail instead of being printed and sent by post.

DM also plays an important part in the TMS CarLo and all  add-ons of the product family. All freight documents and invoices can be created and managed digitally. They can be customised, printed, sent via e-mail or transferred via interface. Text recognition via OCR scanning and many more functions are also possible.

See also:

Freight Documents Freight documents are documents and papers of all kinds that accompany goods during the entire transport. They serve t [...] Optical Character Recognition (OCR) OCR stands for Optical Character Recognition, also known as text recognition. An OCR software can <st [...]